Haystack EU 2023

Event Safety and Code of Conduct & COVID-19 Policy

Haystack Europe 2023

The Search Relevance Conference! Sponsored by OpenSource Connections

COVID-19 Policy

With the COVID-19 virus still circulating, Haystack is dedicated to providing a safe event experience for all participants involved including attendees, sponsors, vendors, staff, exhibitors, and anyone else that will be present at the event. Given that the responsibility of a safe in-person event is equally shared among event organizers, event vendors, event sponsors, and event attendees, Haystack EU has developed the following guidelines to which all participants need to abide by. We are monitoring the national health advise from Robert Koch Institut, the German federal government agency and research institute responsible for disease control and prevention, closely and will update our plans accordingly if necessary. We are also collaborating closely on health concepts with our venue TUECHTIG . Below are the current rules for Haystack Europe 2023:

  • We strongly recommend that everyone who attends Haystack Europe 2023 in Berlin be vaccinated with two vaccinations plus an additional booster shot, but we will not be checking vaccination status.
  • You may of course choose to wear a medicinal mask or FFP2/(K)N95 mask indoors, but we will not be requiring mask wearing for attendees.
  • All participants will be informed in case of an outbreak using the provided contact details.
  • We request that anyone sick or experiencing any cold/flu-like symptoms stay home for their own safety and the safety of others.
  • We encourage you to to test yourself for COVID-19 before attending the event.
  • Code of Conduct

    All attendees, speakers, sponsors and volunteers at Haystack EU are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We are expecting cooperation from all participants to help ensuring a safe environment for everybody. We associated with Berlin Code of Conduct:

    A primary goal of all the conferences and user groups that refer to this Code of Conduct is to be inclusive to the largest number of contributors, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, ethnicity, socioeconomic status and religion (or lack thereof).

    This Code of Conduct outlines our expectations for all those who participate in our community, as well as the consequences for unacceptable behavior.

    We invite all those who participate in our events to help us create safe and positive experiences for everyone.

    Open [Source/Culture/Tech] Citizenship
    A supplemental goal of this Code of Conduct is to increase open [source/culture/tech] citizenship by encouraging participants to recognize and strengthen the relationships between our actions and their effects on our community.

    Communities mirror the societies in which they exist and positive action is essential to counteract the many forms of inequality and abuses of power that exist in society.

    If you see someone who is making an extra effort to ensure our community is welcoming, friendly, and encourages all participants to contribute to the fullest extent, we want to know.

    Expected Behavior

    • Participate in an authentic and active way. In doing so, you contribute to the health and longevity of this community.
    • Exercise consideration and respect in your speech and actions.
    • Attempt collaboration before conflict.
    • Refrain from demeaning, discriminatory, or harassing behavior and speech.
    • Be mindful of your surroundings and of your fellow participants. Alert community leaders if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.

    Unacceptable Behavior
    Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant in our community online, at all related events and in one-on-one communications carried out in the context of community business. Community event venues may be shared with members of the public; please be respectful to all patrons of these locations.

    Harassment includes: harmful or prejudicial verbal or written comments related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention.

    Consequences of Unacceptable Behavior
    Unacceptable behavior from any community member, including sponsors and those with decision-making authority, will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.

    If a community member engages in unacceptable behavior, the community organizers may take any action they deem appropriate, up to and including a temporary ban or permanent expulsion from the community without warning (and without refund in the case of a paid event).

    If You Witness or Are Subject to Unacceptable Behavior
    If you are subject to or witness unacceptable behavior, or have any other concerns, please notify a community organizer as soon as possible. You can find the contact to a member of the organizers team responsible for the implementation of the code of conduct at the bottom of this page. Additionally, organizers are available to help community members engage with local law enforcement or to otherwise help those experiencing unacceptable behavior feel safe. In the context of in-person events, organizers will also provide escorts as desired by the person experiencing distress.

    Addressing Grievances
    If you feel you have been falsely or unfairly accused of violating this Code of Conduct, you should notify one of the event organizers with a concise description of your grievance. Your grievance will be handled in accordance with our existing governing policies.

    We expect all community participants (contributors, paid or otherwise; sponsors; and other guests) to abide by this Code of Conduct in all community venues—online and in-person—as well as in all one-on-one communications pertaining to community business.
    License and attribution

    Berlin Code of Conduct is distributed under a Creative Commons Attribution-ShareAlike license. It is based on the pdx.rb code of conduct, which is distributed under the same license.

    Person to contact with any questions or in case of violation of the Code of Conduct: Charlie Hull (chull [at] o19s.com) / phone: +44 8700 118334

    All emails will be treated confidentially.